Executive/Budget & Finance Committee

The duties of these officers are as follows:

Chairperson: The Chairperson (Chair) shall preside at meetings of the MVCC and the Board of Directors, and is the Chair of the Executive/Budget and Finance (ExFin) Committee. The Chair shall represent the MVCC, coordinate its affairs and prepare Board agendas and delegate responsibilities as needed. Subject to the approval of the Board, the Chair shall appoint and remove Committee Chair(s) and Vice-Chair(s) and make such other appointments as may be necessary or desirable.

First Vice-Chairperson: The First Vice Chairperson (Vice-Chair) shall discharge the duties of the Chair in the absence or disability of the Chair or duties as requested by the Chair or Board.

Second Vice-Chairperson: The Second Vice Chairperson (2nd Vice-Chair) shall discharge the duties of the Chair in the absence or disability of the Chair and 1st Vice-Chair or other duties as requested by the Chair or Board.

Secretary: The Secretary shall:

• • • Record, or cause to be recorded, the minutes of actions taken at all meetings of the MVCC Board of Directors and the Executive/Budget and Finance (ExFin) Committee;
    • be responsible for public posting of approved written minutes on the MVCC website;
    • keep in safe custody, the minutes, as well as the Bylaws and all other official documents;
    • make timely filings of all required certificates and compliance documents;
    • give, or cause to be given, notice of all meetings of the MVCC Board of Directors and the Executive/Budget and Finance (ExFin) Committee. Such notice shall be posted at a designated location or locations, and shall conform to the terms of the Brown Act.

Treasurer: The Treasurer shall:

• • • Oversee the finances of the MVCC to assure compliance with the Office of City Clerk - Neighborhood Council Funding Division (The City Clerk) requirements and shall timely prepare and submit reports prescribed by The City Clerk.
    • maintain the MVCC financial records and a record of City Property under the control of the MVCC.
    • report to the MVCC Board of Directors on the financial transactions of the MVCC at each regular meeting of the Board.

SELECTION OF OFFICERS

Officers of the Board shall be elected by the Board and shall perform the duties prescribed by these bylaws and by Article XII, Parliamentary Authority.

Selection of Board Officers is done on the following occasions:

• Following Neighborhood Council Elections at the first Board meeting following the Neighborhood Council Elections and only after the election results have been certified by the Office of City Clerk; or
• when a vacancy in the Officer position has occurred.

The Department (of Neighborhood Empowerment) shall oversee the Officer election at the meeting following Neighborhood Council elections. The Officer positions shall be filled by a majority vote of the Board present at the meeting following the elections and annually thereafter. In the event that an Officer position becomes vacant, the Department or Chair of the Elections and Bylaws Committee shall conduct the filling of the vacant Officer positions through the following process:

• Conduct nominations for the various offices.
• Conduct a roll-call vote for each office.
• Determine and announce the Officer(s).
• Install the newly elected Officer(s).

OFFICER TERMS

Officers shall serve one (1) year terms. Only a Director shall be eligible to serve as an officer. No officer shall hold more than one (1) office at a time, and no officer shall be eligible to serve more than three (3) consecutive terms in the same office. Officers shall serve at the pleasure of the Board and may be removed by a two-thirds (2/3) vote of the Full Board.